Is There an Easier Way to Draft an Email?

​
YES! I have used ChatGPT and Gemini to help me with this. Let’s do it with this email!

​
I will put this request into Gemini and see what I get:

​
Create an email script that can give readers the steps for writing a message to the reader giving directions for how to use ai for creating a message they can send using gmail or another service.

​
Here is what Gemini produced and it took less than 5 seconds! AI can be a gamechanger! Are you ready to learn more?

​
The following text is the AI Generated Directions via Gemini:

Here's how to get started:

Step 1: Choose Your AI Writing Tool

There are many AI writing assistants available. Some popular options include:

• [Optional: You can list 1-2 examples here, e.g., ChatGPT, Google's Gemini, Microsoft Copilot - consider if your audience will know these or if a more general description is better.]
• Many AI tools offer free versions or trials, so you can experiment and find one you like.

Step 2: Craft Your Prompt for the AI

The key to getting a good result from AI is giving it clear instructions. This is called a "prompt." Think about:

• Purpose of the email: What do you want to achieve? (e.g., request information, schedule a meeting, thank someone, provide an update)
• Recipient: Who are you writing to? (This influences the tone - formal, informal, friendly, etc.)
• Key Information: What specific details must be included in the email? (e.g., dates, names, topics, questions you need answered)
• Desired Tone: How do you want the email to sound? (e.g., professional, enthusiastic, empathetic, concise)
• Desired Length: Should it be short and to the point, or more detailed?

Example Prompt: "Write a professional email to [Recipient's Name/Company] to schedule a 30-minute introductory call next week to discuss [Topic]. Suggest Tuesday or Wednesday afternoon as potential times. My name is [Your Name] and I am the [Your Title] at [Your Company]."

Step 3: Generate and Refine the AI's Draft

• Enter your prompt into the AI tool.
• The AI will generate a draft message for you.
• Crucially, always review and edit the AI's output!
  • Check for accuracy: Are all names, dates, and facts correct?
  • Check for tone: Does it sound like you? Is it appropriate for the recipient?
  • Check for clarity and completeness: Is anything missing or confusing?
  • Personalize it: Add any specific details or personal touches the AI might have missed. AI is a great starting point, but your human touch makes it better.

Step 4: Copy the Message

Once you're happy with the AI-generated and refined message, select the text and copy it (usually Ctrl+C on Windows or Cmd+C on Mac).

Step 5: Compose Your Email in Gmail (or Another Email Service)

• Open your preferred email service (e.g., Gmail, Outlook, Yahoo Mail, etc.).
• Click on the "Compose" or "New Email" button.

Step 6: Paste and Finalize Your Email

• In the body of the new email, paste the message you copied from the AI tool (usually Ctrl+V on Windows or Cmd+V on Mac).
• Add a Subject Line: Create a clear and concise subject line that summarizes the email's content. The AI might have suggested one, or you can write your own.
• Enter Recipient(s): Type the email address(es) of the person(s) you want to send the message to in the "To" field. You can also add CC or BCC recipients if needed.
• Attachments (If Any): If you need to include any files, use the "Attach" button (often represented by a paperclip icon) to add them.
• Final Review: Read through the entire email one last time – subject, recipients, body, and any attachments – to catch any errors before sending.

Step 7: Send!

• Click the "Send" button.

Want more information on The Tech Hub for Tutors? https://tutoringwithsheryl.tutorbird.com/tech-coach-for-tutors​

​
​

Note: we use affiliate links in our emails and social media.

​
​

This newsletter is for educators looking to grow their businesses! If you have suddenly discovered you are subscribed and no longer wanting this information, feel free to use the unsubscribe button found below.

​
​